Sull Systems Ltd is committed to protecting the privacy of our customers, suppliers, contractors and staff in accordance with the General Data Protection Regulation 2016 and the Privacy and Electronic Communications Regulations 2003.
Who We Are
Sull Systems Ltd, is a private limited company (registration number 08521983).
Sull Systems Ltd operates as an Engineering Design and Consultation business, specialising in Control and Automation, Industry 4.0 and Machinery Safety. Our income comes from the private sector (manufacturing) and other commercial activities including consultation (although a high proportion of our consultation work is free), design build, fixed price contracts, day rate and framework agreements.
Our Privacy and Data Principles
• To provide clear, honest and open information about how we use your data
• To give you the choice about how we use your data
• To use your data appropriately and in a way that would be reasonably expected by you
• To only share your data with other organisations where you have given your consent for us to do so, or where we need to do so in order to fulfil our contract with you.
• To be accountable and responsible: to take active steps to protect your data from harm, and to have separate and enhanced procedures for the use of sensitive data (such as data relating to intellectual property)
• To ensure our staff and partners (suppliers and contractors) understand these principles and their responsibilities in delivering them
What information we collect
Contact and business information
We will hold your contact details on our systems in order to operate our business effectively. Where payments are made to you we will also need to keep bank details or other payment information secure.
Your contact details may include:
• Email Address
• Contact Telephone Number(s)
Email, Web Activity and Social Media
We keep a record of the emails we send you, and we may track whether you receive or open them so we can make sure we are sending you the most relevant information. We may then track any subsequent actions online.
We use social media to broadcast messages and updates about events and news. On occasion we may reply to comments or questions you make to us on social media platforms. You may also see adverts from us on social media that are tailored to your interests. Depending on your settings or the privacy policies on social media and messaging services like Facebook, LinkedIn or Twitter, you might give third parties (like Sull Systems Ltd) permission to access information from those accounts or services.
From Third Parties
We don't not share information with 3rd parties without prior consent from you.
Information available publicly
This may include information found in places such as Companies House, your biography on your work website or information that has been published in articles/ newspapers.
Any data regarding children, disability or medical need, religion, political affiliation, sexuality or ethnicity is regarded as sensitive, and we take steps to ensure that any such information is only collected where necessary (for example when you ask us to record dietary requirements). We only collect sensitive data where we have gained your explicit consent. It is subject to enhanced security measures, used only for the purposes agreed, and erased when no longer necessary.
What we do with your data
We use our Legitimate Business Interest to use the information we hold about you to administer any enquiries or contracts we have with you, including but not limited to: the hire of our facilities or other commercial activity being undertaken. Also to identify opportunities for us to approach companies and individuals who may support our work. If you would rather NOT receive direct marketing communications by post, telephone or email from us about our facilities, events and opportunities to support our work, you can ask us to stop contacting you for that purpose.
Information available publicly and data profiling
We may combine information you provide to us with information available from external sources or third party sources in order to gain a better understanding of our contacts, and to improve marketing methods. This may include information found in places such as Companies House, your biography on your work website or information that has been published in articles/ newspapers.
This type of profiling allows us to target our resources effectively, to understand the background of the people who use Sull Sytems , and who support us and those who use our facilities for commercial activities. If you would prefer us NOT to use your data in this way, you can ask us not to.
Sharing your data with Third Parties
We will not share any personal details with any other third parties without your agreement, unless required in order to fulfil our contract with you, or allowed by law.
In general, the third-party providers used by us to fulfil our contract with you will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us. These providers include our Cloud Hosting providers, Email and Mail distribution services. We have agreements in place with each to ensure that your data is secure at all times, and cannot be accessed or used for any other purpose.
How we keep your data safe
Your personal data will be held and processed on Sull Systems systems. We maintain secure systems to hold contact details and a record of your interactions with us such as purchases, queries and complaints. Where possible we aim to keep a single record for each customer.
Your data is always held securely. Access to personal information is strictly controlled and can only be accessed by people who need it in order to do their job. Certain data, for example sensitive information, is additionally controlled and is only made visible to members of staff who have a reason to work with it.
We may need to disclose your details if required to by the police, regulatory bodies or legal advisors.
We will only ever share your data in other circumstances if we have your explicit and informed consent as detailed above.
All information received by us is retrieved using secure technology. In order to provide a safe and secure environment for your personal information we use up to date technology with a view to protecting that information against loss, misuse or unauthorised alteration.
Data is held by us for as long as is legally or practically necessary for our business. Once that necessity is past we have a regular programme of data suppression and deletion. This ensures that your data is not held indefinitely on our systems.
Where personal data must be transferred outside the European Economic Area, we ensure that adequate security measures are in place. Where we must transfer data to America, with providers such as, but not limited to, Facebook, Shopify, Twitter, Sprout Social and MailChimp, we ensure that they are registered under the EU-US Privacy Shield. More on Privacy Shield.
Giving You Control
If you have opted out of marketing communications, we will only get in touch with you regarding your enquiries or contract with us.
You have the following rights related to your personal data:
• The right to withdraw consent at any time
• The right to request a copy of personal information held about you
• The right to request that inaccuracies be corrected
• The right to request us to stop processing your personal data
• The right to lodge a complaint with supervisory bodies such as the Information Commissioner's Office
• The right to erasure of personal data
• The right to restriction of processing
• The right to data portability
Please contact us if you have any questions about how your data is used, data retention periods, or wish to be removed from any communications or data processing activities: Email us or write to us at: The Data team, Sull Systems Ltd, 128 Chorley New Road, Bolton, BL1 4NX